Holding an annual General Meeting of Shareholders is not only a legal formality, but a fundamental pillar in the structure of any company. Here we explain why it is crucial and what to consider when organizing it:
1. Importance of the General Meeting of Shareholders: The General Meeting of Shareholders constitutes the supreme body of the company. In it, shareholders make important decisions about various aspects of the company, including commercial, financial, and strategic matters. All shareholders, even those who do not physically participate, are bound by the agreements made at the Meeting.
2. Mandatory Annual Meeting: It is mandatory that the Meeting be held at least once a year, within the first three months after the close of the previous financial year, that is, until March 31 of each year.
3. Objectives of the Annual Meeting: Crucial topics such as:
- ▪ Approval and analysis of the financial statements and economic results of the previous year.
- ▪ Decision on the distribution of profits obtained.
- ▪ Election of directors and setting their remuneration.
- ▪ Appointment or delegation of the appointment of external auditors.
- ▪ Any other relevant matter based on the previous year's analysis.
4. Call and Quorum: The call must be made at least ten days in advance of the date set for the Meeting. However, if all shareholders are present and agree, it will not be necessary to make a prior call. A simple quorum is required, which is equivalent to fifty percent of the voting shares present.
5. Adoption of Agreements: To adopt decisions at the Board, a simple majority is needed, that is, half plus one of all the shares present at the meeting.
Holding the General Shareholders' Meeting not only meets legal requirements, but also strengthens transparency, corporate governance and shareholder participation in the strategic direction of the company. It is a key moment to evaluate the previous year's performance and make crucial decisions for the future of the organization.